New Scholar Check-In

As a new scholar [postdocs, researchers, short-term scholars, and visiting researchers], you must come to the International Center and complete New Scholar Check-In. You are required by law to complete this process so the IC can "validate" your immigration status.

When Can I Check-In?

Check-In Sessions are every week during the following times:

  • Monday/Tuesday/Thursday 10am-12pm
  • Wednesday 2pm-4pm

** Check-in sessions will not be available during scheduled university holidays.

What Is Required for Check-in?

  • Scholar Check-In Form
  • UCI Department Invitation Letter
  • Proof of health insurance [check-in cannot be completed without health insurance]
  • J-1 Scholar Online Orientation Receipt -
    • Please be sure to watch the PowerPoint presentation before clicking to confirm that you have watched it.
  • Copies of:
    • Passport
    • Visa Stamp
    • U.S. entry stamp (stamped in passport after U.S. arrival)
    • I-94 record (can be printed after U.S. arrival at
    • DS-2019
    • Dependent Information [if applicable]
      • Copies of the above listed documents for your dependents are required.
    • If your J-1 is not sponsored by UCI, an approval letter for employment authorization at UCI from your sponsoring agency is required.
      • If you are training/working at UCI under J-1 Student Academic Training, a DS-2019 with Academic Training notation and signed by the sponsoring institution is also required
    • EAD Card [if applicable]

    Where Can I Check-In?

    You will need to come to the International Center [UCI Student Center, G302] to complete the check-in process.

    What Happens After I Check-In?

    • After you have successfully completed the check-in process, you will receive an Employment Eligibility Form from the IC which will confirm your check-in is complete. You will need to schedule an appointment and take this form to your hosting department to begin the employment process.
    • You will also need to apply for a Social Security Number if you do not already have one. You can only apply for a social security after you have completed check-in at the IC.


Travel Signature

Request Process


Tuesday, Wednesday,Thursday
9 - 11 a.m.
International Center

Coffee Hour

Every Friday 11:00 a.m. - 12:30 p.m.
Counseling Center, Student Services I


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