UCI International Center

J-1 Academic Training

Section 1

J-1 Academic Training (AT) is work authorization for off-campus employment related to your field of study. UCI is the program sponsor responsible for reviewing your application and granting this authorization.

*If you are a student who is sponsored by an institution other than UCI (such as Fulbright/IIE) contact your sponsor for information on Academic Training eligibility and procedures; they will have oversight over your J-1 record.

Eligibility

To be eligible for Academic Training, you must:

  • Be in good academic standing at UCI
  • Participate in training related directly to your major/field of study
  • You may have more than one job at a time, as long as all are related to your field of study and separate Academic Training applications are submitted for each job.
  • If changing employers while on Post- Completion Academic Training, there cannot be a gap in employment dates.
  • Receive written approval from the International Center before beginning Academic Training

Pre-Completion Academic Training (during your program):

  • Maintain full-time enrollment (12 units) during academic training quarter.
  • Notify the International Center if you will end your Academic Training before the approved end date, by submitting the final evaluation.

Post-Completion Academic Training (after your program):

  • Submit an Academic Training application to the International Center before the end date of your program (allow 7 business days minimum for processing).
  • Academic Training must begin within 30 days of your program end date.
  • Maintain health insurance coverage for yourself and any J-2 dependents through the duration of your academic training.
  • If you plan to enroll to take additional courses during Post-Completion Academic Training, the courses must be incidental (not degree seeking).
  • Notify the International Center if you will end your Academic Training before the approved end date, by submitting the final evaluation.
  • Depart the U.S. before the end of your 30-day grace period when AT is completed.

Length of Academic Training

  • Non-Degree EAP, Bachelors, Masters: Eligible to apply for a maximum 18 months or the length of your program (whichever is shorter)
  • Doctorate: Eligible to apply for 18 months; or 36 months (maximum) at post-doctoral level

Work Hours During Academic Training

Pre-Completion Academic Training:

  • Fall/Winter/Spring Quarter: You can only work part-time (20 hours or less/per week)
    • *Full time may be granted on a case by case basis
  • Summer Quarter: You may work part-time or full-time

Post-Completion Academic Training:

  • You can only work full-time (more than 20 hours/per week)

*Any Pre-Completion Academic Training (part-time/full-time) completed during your program, will be deducted from the total time you are eligible to participate in Academic Training.

 Application Instructions

Step 1: Review Academic Training Presentation

Step 2: Prepare Academic Training Materials

  • Academic Training (AT) Application
  • Employment Offer Letter (photo copy)
    • Requirements for this letter are listed in the presentation above for Step
  • Letter of Recommendation from Academic Department/Counselor (original)
  • Photocopy of passport
  • Photocopy of most recent visa
  • Copy of most recent I-94 document
  • For Post-Completion Academic Training Only:
    • Financial Documents (Bank Statement/Bank Letter) 
      • Provide proof of financial support in the amount of $2,333/month for living expenses during the training period. Add an additional $500/month per dependent.
      • If funds are provided by another person/party, please also include a letter of support from your sponsor.

Step 3: Submit Academic Training Application

  • Schedule an appointment with an International Student Advisor to review and submit your application by calling 949.824.7249. 

Step 4: Pick Up Academic Training Application

  • The International Center requires 7 business days to process your AT request.
    • If the application is processed earlier than the seven business days you will you be notified by the International Center. 
  • After your AT application is processed and ready, you will receive two items from the International Center. Both items should be shown to your employer for hiring paperwork:
    • A letter verifying the details and reminders associated with your Academic Training
    • A new DS-2019 with your recommendation for Academic Training.
  • A photo ID is required to pick up your new DS-2019. If you cannot pick up your documents in person, you can do one of the following:

Step 5: Submit the Final Evaluation

  • J-1 visa regulations require that you submit a final evaluation about your Academic Training experience.